We are excited to feature your poster on our website a week in advance of the conference.  In order to accomplish this, we need some items from you!


Needed for the Online Poster Gallery


Even though you don’t have to have a large printed copy of your poster completed, there are a few things we need from you.  have the expense of mailing it, you do need to bring a few items for your presentation.

What items do you need from me? 
Please be aware all files should be saved as your last name and then what the document is, for example Smith_Headshot.png or Smith_Poster.pdf


  • PNG image of your poster. Image file saved as: lastname_Poster.png

  • PDF File of your poster. PDF file saved as: lastname_Poster.pdf

  • PNG headshot image.  PNG image saved as: lastname_headshot.png

  • MP4 file of a 90-second “elevator speech” about your poster to be posted to the website. Only the first author needs to record this audio file. Please send a .mp4 recording.  Save recording as lastname_recording.mp4


Where should I send my PDF/PNG, Photograph and MP4? 

Please email them to 


How do I record the audio file? 

Click on the links below for the type of device you would be using to record. Save the file so that it includes your last name. Only the first author needs to record this audio file.  

Mac | PC | iPhone | Android

Why are we asking for a PDF of your poster, headshot and 90 seconds MP4? 

Posters, abstracts, audio file, and your photograph will be featured on the conference website.  This will allow all participants to browse posters prior to the Poster Reception and attend with specific questions in mind.  The website will be available for all participants to view one week prior to the conference. 


To see an example of what the finished website will look like, please see what was presented in Traverse City here:


Preparing Your Poster


What are the specific poster requirements? 

Please see the PowerPoint template under “Resources” on the website. 

What makes a great poster display?

  • Use a light-colored background with dark letters

  • Be succinct – What are your main points? What is the most important message related to each of your learning objectives?

  • Use pictures and graphs instead of paragraphs when possible

  • Use large font (30+ point)

  • Use borders, colored headings, and/or “white space” to visually divide sections


Poster Reception

What do I do with my poster when I get to the conference?

You will not have a physical poster with you.  However, you may choose to have your poster file available to you during the session, please bring a laptop to the session.  


Where and when is poster setup otherwise? 

Poster sessions will have a digital image of your poster displayed via a projector in the room.  You will be assigned a time that you will be presenting based upon your track. 


What will happen during the Poster Reception?

You will have an opportunity to discuss your work with it projected. Conference participants are encouraged to view the online poster gallery in advance so they can come with specific questions during your assigned session. ​

Anything else to know?

Yes! Please make sure to follow us on Twitter: @ITLC-Lilly, Facebook: Lilly Conference on College and University Teaching, and Instagram: LillyConferences for updates and information prior to the conference such as giveaways! 


As always, if you have any questions, please feel free to call us (919.270.6306) or email us at